FillOnce
Job applications you still control
Stop retyping your résumé
into the next PDF or portal.
FillOnce maps work history from a private vault into standards-based application forms and PDF/Word job paperwork when fields can be detected. Fill, review, submit yourself — never auto-submits. Hostile custom ATS widgets are honestly partial.
Why FillOnce
Built for application forms
Multi-step pages, dependent dropdowns, custom questions, EEOC sections. FillOnce handles the form patterns that browser autofill quietly skips.
Save info from your résumé
Upload your résumé as PDF or Word under Forms. FillOnce saves work history, education, and contact info under People, ready for the next blank application.
Never submits without you
FillOnce never mass-submits. You proofread every field and click submit yourself. Keeps your name off the spam-applicant lists.
The applications that drain your week
Web application portals
Standards-based application forms with dependent fields and multi-step pages, fill, then review before you submit.
Custom questionnaires
Hiring-manager questions, internal referrals, EEOC self-ID, pre-filled from your vault.
PDF & Word application packets
Multi-step PDF applications, contractor packets, and supplemental Word forms.
Government & contractor forms
Federal application PDFs, security clearance prep paperwork, contractor onboarding.
How it works
Save info from your résumé
In Forms, upload your latest résumé (PDF or Word). FillOnce saves work history, schools, dates, and contact info under People.
Open the next application
On a standards-based HTML form, open the Chrome extension and choose Fill. For a blank PDF or Word application, use Forms → fill a blank form.
Fill, review, submit
Fill the matched fields from your vault. Proofread, attach your tailored cover letter, and submit when you're ready. Never sooner.
Built for real paperwork
Camp & school packets
Save last year’s form under People, fill this year’s blank packet.
Job applications
Save details from your résumé, then fill PDF or Word applications.
Rental & medical
Reuse income, insurance, and contacts without retyping every portal.
AES-256 encryption · Per-account isolation · Never auto-submits · Security · Compare
Your details stay yours
Browser autofill often syncs answers to a vendor. Password managers mainly cover logins and cards. FillOnce helps with PDF, Word, Excel, CSV, and standards-based web forms from details you save under People, encrypted in your browser so we can't read them. See how we protect data.
Free: 2 people · 5 docs · 3 exports/mo
Simple, honest pricing
Web-form autofill is available via the Chrome extension (beta, not on the Chrome Web Store yet; developer sideload only). Upgrade for unlimited documents and exports, supported file conversions, signature stamp on export, and household profiles. Cancel anytime from your billing page.
Free
Try it free.
- ✓Web-form autofill via Chrome extension (beta, not on Chrome Web Store yet)
- ✓2 person profiles (you + one other)
- ✓5 stored documents
- ✓3 document exports / month
- ✓Encrypted in your browser, we can’t read it
Pro
Most popularFor people who fill forms often.
or $90 CAD/yr (2 months free)
- ✓Everything in Free (2 person profiles)
- ✓Unlimited documents & exports
- ✓Supported file conversions (e.g. XLSX ↔ CSV, flat PDF)
- ✓Stamp your saved signature on export
Family
Profiles for everyone at home.
or $149 CAD/yr (2 months free)
- ✓Everything in Pro
- ✓Up to 6 household members (kids, pets, contacts)
- ✓A separate profile for each member
- ✓Pick who a form is about and FillOnce uses their data
- ✓Stamp your saved signature on export
Frequently asked questions
What kind of application forms does it support?
Standards-based HTML web forms (with the Chrome extension) and PDF or Word application packets (in the app). Many large ATS portals use these patterns; we don't guarantee a specific portal without testing it on your end first.
Will it auto-submit my application?
Never. FillOnce fills the fields and stops. You proofread, attach your résumé/cover letter, and click submit yourself. We won't apply to thousands of jobs on your behalf, that's how applicants get flagged.
Can I import my work history from a résumé I already wrote?
Yes. In Forms, choose “I have a filled form to save from,” upload your résumé as PDF or Word, and FillOnce saves work history, education, and contact info under People, ready to autofill the next blank application.
How is this different from mass-apply tools?
Mass-apply tools submit applications for you, which often gets candidates flagged. FillOnce never submits. It runs field matching on our own infrastructure, not a third-party AI, and works on PDFs and Word docs too, not just web forms.
Does it work on government and contract job sites?
PDF application forms (common for federal and contractor roles) work in the app. Web-based government job sites work via the extension as long as they use standard HTML form patterns.
How much does it cost?
Free includes 2 person profiles, 5 stored documents, and 3 document exports per month, enough for most job seekers. Web-form autofill uses the Chrome extension (beta, not on the Chrome Web Store yet; developer sideload only). Pro ($9 CAD/mo) adds unlimited documents and exports, supported file conversions, and signature stamp on export to sign offer letters and forms yourself before you send them back.
Not just for job seekers
FillOnce works for anyone with forms. Pick the version that sounds most like you. The product underneath is the same.
Families & parents
Camp, school, sports, medical — reuse each kid’s details on the next PDF or Word packet without retyping.
Patients & caregivers
Intake forms, insurance, referrals, for you and family members you manage.
Freelancers & owner-operators
Vendor packets, W-9s, COIs, and NDAs on structured forms — reuse company details for the next client.
Renters & buyers
Rental apps and lease paperwork, save income and references once.
Students & applicants
College, aid, scholarships, housing, built from forms you’ve already filled.